Paying Vendors

There are two different ways you can pay a vendor in Patriot Software.

1. If you have Accounting Basic or Accounting Premium, you can first enter a vendor bill before you pay the vendor, and then pay the bill. To pay this way, see the help articlesEntering Bills From Your Vendors和Paying Vendor Bills。
2. 您可以在没有账单的情况下支付供应商。This article explains how to pay a vendor without a bill.

如果没有账单，如何支付供应商

Before you pay your vendors, be sure to do the following:

1. 如果你打印论文检查,集up your check layout so your checks print correctly. SeeSetting Up Printed Vendor Checks。
2. Add your vendors to Patriot’s Accounting Software. SeeAdding and Editing Vendors。

Accounting > Payables > Enter & Pay Bills

第1步：输入付款

• Select thecheck date。
• Select a vendorto pay. You can also add a new vendor right from this page, if needed.
• The声明号码是一个可选字段。如果您输入与您为此供应商输入的账单匹配的声明号，则此账单将被标记为已付费。
• TheStatement Date和截止日期default to today, but you can change either date if needed. If you have 1099 only, you won’t see these fields.
• The订购单号码是一个可选字段。If you enter a purchase order number that matches a bill you have entered for this vendor, this bill will be marked as paid.
• Select the帐户that each payment should be posted to.
• Select the1099 Typefor each vendor payment. For more info, see our article about which1099型to choose.
• If you have added departments, select a部to record this vendor payment. For more details, seeManaging Accounting Departments。
• Enter thepayment amount。
• 进入可选评论出现在Check Stub上。
• To make more payments to the same vendor, click “添加行项“并重复这些步骤。
• To pay another vendor, click “Pay Another Bill“并重复这些步骤。Any additional bills to vendors will use the same check date.
• Click theNext Stepbutton.

While on Step 1, you can click “Save Entries” anytime to save your changes. If you need to leave this page after saving, you will see a reminder to “Finish Payments” in the links on the left side of the screen.

To make corrections to a prior payment with this payment, or to make a deduction from this payment, seeMaking Corrections or Deductions to Vendor Payments。

Step 2: Approve Payments

You will see a summary of all payments. Choose one of three actions:

• If you need to make changes, click “Back To Step 1。” You will return to the Payment Entry screen. Enter your changes, and click “Next Step” again.
• Click theApprove Paymentsbutton to finish payments. Go on to Step 3: Print Checks.
• If you want to delete all information entered and start over, clickCancel Paymentsat the bottom left. You will return to the Payment Entry screen.

Step 3: Print Checks

Choose when you would like to print your checks: now or later.You can click “View Payment Register” to view a list of payments made. You can also print this later in the Vendor Payment History report. The Check Summary at the bottom of the page also shows a list of all payments made.

Print Checks Now

• Enter the starting check number。Check numbers can be printed on your checks.
• ClickDownload and Print Checks。A PDF will open with a page for each check. Print now or save them to print later. Be sure your pop-up blocker is disabled.
• Load check stock在打印机中并打印支票。

If you have your check layout settings set to “Check Stub Only,” enter the starting check number and clickPrint Check Stubs。在打印机中加载普通纸并打印支票存根。

Once you have printed your checks or stubs, you can click the “I’m Finished Printing” link to return to your Vendor List.

打印后来检查

You will be able to print your vendor checks by going to the “Print Vendor Checks” page. For more details, seePrinting Vendor Checks After Payment.

Once you have paid a vendor, a bill will automatically be created, marked as paid, and viewable in theVendor Bills Report。