新的员工表格是船上过程的主食。在员工可以在法律上开始为您的业务工作之前，他们需要填写所需的表格。新员工需要填写哪些表格？
新员工需要填写哪些表格？概述
政府需要一些新的租赁表格。其他人是您为您的企业所需的必要文件。
看看联邦就业资格表明员工必须填写：
- Form I-9
Employees also need to fill out income tax forms so you can accurately run payroll:
- Form W-4
- 州W-4表格
And, here is a list of potential business forms you might require new hires to fill out:
- 紧急接触形式
- Employee handbook acknowledgment form
- 银行账户信息表格
- 福利形式
Use the following chart for a brief overview of the forms all employees need to fill out, the forms your employees may need to fill out, and their purposes:
新员工按类别表格
Again, we can break up new employee paperwork into the following categories:
- Employment eligibility form
- 新租用税表
- Business-specific forms
要了解有关文件的更多信息，您可能需要将员工作为新雇用数据包的一部分，请继续阅读。
1. Employment eligibility
在您可以向团队中添加员工之前，您可以法律负责确认员工有资格在美国工作。
Form I-9
Among the forms for new employees to fill out isForm I-9。Form I-9, Employment Eligibility Verification, is used to verify that your employees are legally allowed to work in the United States. Use theOctober 2019 editionof Form I-9 to stay compliant.
Form I-9 is divided into three sections. The employee fills out the first section, and you fill out the second section. The third section is only for reverification of employment eligibility or rehires.
表格询问员工姓名，地址，社会安全号码和公民身份的问题。如果员工使用准备者或翻译器来帮助他们填写表格，还有一个部分。
请记住，如果新员工没有社会安全号码，他们应该填写表格SS-5，社会保障卡的申请。您必须为文件上的每个员工提供社会安全号码，这样您就可以将其放在上面Form W-2。
这employee must bring in original documents to prove their identity and employment eligibility. You need these documents to complete the employer section of Form I-9. There are three可接受的文件清单I-9形式：列出A，B和C.
员工从列表A中携带一份文件，证实了他们的身份和就业授权（例如，美国护照）。或者，它们可以从列表B中提供一个文档，该文件B证实了他们的身份（例如，驾驶执照）和一份文件，列出了验证其就业授权的列表（例如，美国公民身份证号码）。
In the employer section, provide information about the document(s) the employee brings in. Then, certify that the documents are genuine to the best of your knowledge. Include information like your name, business name, and company address, and sign Form I-9.
2. New hire tax forms
Before you can add a new hire to your payroll, you need to know how much money to withhold from their wages for federal and, if applicable, state income taxes.
要了解，您需要收集两种新租用税表：联邦和州W-4表格。
Form W-4
Form W-4, Employee’s Withholding Certificate, is required by the IRS. Employers use Form W-4 to determine the amount of federal income tax to withhold from an employee’s wages.
Employees can add information to Form W-4 to increase or decrease their federal income tax withholding.
这2020 W-4 form询问员工的信息（例如，姓名，社会安全号码，地址，婚姻状况）和税收扣缴调整。员工可以随时在全年随时更改表格W-4的信息。
在极少数情况下，您甚至可能有一名员工，担任联邦所得税的豁免。如果员工索赔豁免，请不要从工资中扣留联邦所得税。
收到W-4表单后，使用税桌美国国税局出版物15.to determine the amount of taxes to withhold.
国家W-4
员工需要填写什么形式，除了W-4和I-9所需的表格之外？如果有state income tax在您的业务所在的状态下，收集state tax withholding forms来自员工。
并非所有国家都有国家所得税。阿拉斯加，佛罗里达州，内华达州，新罕布什尔州，南达科他州，田纳西州，德克萨斯州，德克萨斯州，华盛顿和怀俄明州没有国家所得税。除非您的业务在其中一个国家之一，否则您的员工必须填写州纳税表。
Like the federal W-4 form, state tax withholding forms ask employees for their personal information. Many states use扣缴津贴to determine state income tax withholding.
For example, if your business is in California, your employee must fill out aDE-4 Withholding Certificate。
Keep in mind that you might also need to withhold地方所得税from employee wages. Typically, local income taxes are a percentage of employee wages and are not determined by a withholding form.
3. Business forms for new employees to fill out
In addition to employment eligibility and tax forms, you may require new hires to submit additional forms for your business.
紧急接触形式
要求员工提供紧急联系信息rmation is very important. In case of emergency, you need to know who to contact on behalf of the employee.
An emergency contact form can be as simple as the employee providing their information and the information of two – three contacts. Ask employees for each contact’s name, relationship to the employee, address, and home and work phone numbers.
It’s a good idea for employees to choose emergency contacts who are somewhat near their work location. Employees should update the information on their form when necessary.
Employee handbook acknowledgment form
如果你没有想过员工手册at your business, now’s the time to create one.
Having an employee handbook details information like employment laws, employee conduct,工资单, and other important business policies. Workers can consult the employee handbook when they have questions.
为员工提供员工手册确认表格，以填写，验证他们通过手册读取并理解您的业务的政策。
银行账户信息表格
Collect the employee’s bank account information if they elect to receive their wages via direct deposit or if you are in a state that allowsmandatory direct deposit。
这bank account information form should ask for the following information:
- Employee name
- Type of account (checking or savings)
- 银行的姓名和路由号码
- Employee’s bank account number
员工还需要签署并核实他们希望通过直接存款获得工资。
一旦直接存款为您的企业设置，您就可以启动员工银行帐户信息运行工资单。
福利形式
您可以选择提供small business employee benefits。如果你这样做,表明其involv收集形式ement in the programs. Employees need to give you forms even if they do not want to participate in the benefits program(s).
以下是您在小型企业提供的一些好处：
- Health insurance
- Life insurance
- Disability insurance
- Retirement plans
Provide information about the benefits you offer. In the benefits package, your employees must accept or deny participation in the program(s). Collect these forms from employees before enrolling them.
When should new employees fill forms out?
员工必须在开始在您的业务工作之前填写新的员工表格。您可以拥有员工：
- 在第一天填写您业务的表格
- 在第一天之前自己填写表格
确保员工提前了解他们需要填写I-9的文件所需的文件。
Once the new employee completes the forms, keep them in your records. Your employee can then begin work at your business.
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This article has been updated from its original publication date of May 12, 2017.
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